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Admins decide how much AI work their organization does each month. Open Organization settings → AI & Agents. Limits are counted in tokens, the unit AI work is measured in. Changes apply to everyone right away. Only Admins can change these settings.

Set your organization’s monthly limit

Use Organization Wide Usage Cap.
  1. Enter a number in Monthly Limits (Tokens). If you don’t want your organization to have a limit, select No monthly limit instead.
  2. Enter the Warning Threshold: the number of tokens at which Weelkit warns you. The page shows it as a share of your limit. It can’t be higher than the limit, and it is off while No monthly limit is selected.
  3. Choose Save Settings. Choose Discard to undo your changes.
The limit covers all AI work in your organization. When it is reached, AI pauses for everyone until the month resets or you raise or remove the limit. Where warnings go is set under Usage Limits & Alerts: the Warning Threshold and Critical Threshold percentages, and the Alert Channels (Email, In-app).

Set limits for each role

Use Role Based AI Access and Limits. Every role, including custom roles, has a row with:
  • AI Access: whether people with that role can use AI at all.
  • Monthly Limits (Tokens): the role’s limit. Leave it empty for a role with no limit of its own.
  • Warning Threshold: the number of tokens at which Weelkit warns about that role.
A role’s limit is shared by everyone with that role.
  • A role’s limit can’t be higher than your organization’s monthly limit.
  • A role’s warning threshold can’t be higher than its limit.
  • Once you have set a limit for a role, you can change it to another number but not clear it here.
If a value isn’t accepted, the page says which one and why, and Save Settings stays refused until you correct it.

See how much has been used

Current Usage shows:
  • the tokens used this month, with your limit, or “uncapped” when you chose No monthly limit;
  • the tokens reserved for pending runs, which are AI requests still running;
  • the tokens still available, when there is a limit;
  • the date the count resets;
  • how many AI requests were made this month.

When a limit is reached

People who try to use AI see a message in the chat that says the limit has been reached and gives the date it resets. See Chat with Weelkit AI. To let them continue sooner, raise the limit or choose No monthly limit. To stop all AI work in your organization, turn off Enable AI Features on the same page.

Limits of your plan

Your plan sets its own limits, such as how many prompts you can monitor. When you reach one, Weelkit says which limit it is and when it renews. To move to another plan, contact Weelkit at support@weelkit.com. Plans are set by Weelkit, not by your organization’s admin.